100% digital...100% NEW... From now on you have not just one, but two digital platforms to choose from with "buy" progros: two different, top modern, 100% supplier-open platforms for the digitalisation of all ordering, materials management and invoicing processes. This gives you greater choice and flexibility, because the individual modules of the relevant platforms can even be combined with each other. Your great advantage: technology, integration, training, consulting – progros supplies all this from a single source. In addition, all the Web: Tools we have been using since 2006 / 2008 have again been upgraded to a new level. Voice input, barcode scanning via an app, automated invoice reconciliation as well as delivery note and order matching are now standard features.
Web: Tools "buy" progros – All individual work and process steps involved in procurement are networked with Web: Tools "buy" progros and coordinated in a smart and accessible way. "Procure-to-pay" – ordering (Order), materials management (Inventory), invoice management (Invoice), contract management (Contract). Multi-level approval workflows, purchase price tracking, price comparisons, multi-client capable, multilingual, scalable, standardisable, audit compliant. With existing interfaces to around 40 leading financial accounting systems and a number of leading cash register systems.
Our particular additional speciality: a web team with its roots in the hotel industry will accompany you from integration to daily use of the systems. This means short communication channels, appreciation for your work and plain language instead of technical jargon.
Web:Tools
Hotels & hotel chains
From top and brand hotels
Online transactions
Per year
Optimisation of process costs
As a percentage
Countries
Germany
Austria
Switzerland
Czech Republic
Slovakia
Belgium
Spain
Your benefits
- Short process relief and time saving of over 70% compared with manual processes
- Maximum transparency, as all activities are logged
- No installation required, as web-based (SaaS – Software as a Service)
- High fail-safety from double servers in security centres
- Tamper-proofing through multi-stage approval workflows
- Improvement of your purchasing conditions through daily price tracking
- Optimisation of cash flow through information on orders triggered and optimal payment terms
- Flexibility from location-independent access to all processes
- First-level support complete from progros
Our services for you
- Fully automated capture of all incoming invoices of all formats and 100% digitization of all invoices at item level
- Plausibility checks of incoming invoices and rejection to suppliers in case of errors
- Automated information as soon as incoming invoices are in the system
- Complete workflow of invoice processing - from factual release to payment run
- Uniform display of all incoming invoices down to item level
- Pre-assigned incoming invoices; learning account assignment
- Standing orders
- Splitting of invoices
- 100% documentation of all processing steps for each individual invoice
- Fully automated payment notifications to suppliers
- Online archive of all invoices with search and filter function (original paper documents are returned to the client at cost price after processing or destroyed)
- procure-to-pay interface to online ordering / inventory
- Price change displays purchase prices
- Numerous management reports, discount and price analyses as well as more than 40 other reports
- Purchase orders and delivery bills (upload) - allocation
- E-mail function for each invoice - also to external users - through allinvos
- Note function for each individual invoice as well as documentation
- Rights structure according to all individual wishes
- Fast, encrypted web portal with security server (worldwide access, no extra software, no extra hardware, no maintenance contracts)
- International (Germany, Austria, Switzerland, Belgium, Netherlands, Spain, Slovakia etc.)
- Interfaces to financial accounting systems including DATEV, Filosof, FibuNet, Navision, SAP, Aktivbank (formerly VR Diskontbank; central settlement)
- Optimal payment run compilation according to your desired parameters incl. automated payment notification to your creditors
- Contract management
- Service - personal - integration and set up, project and implementation planning, training of all employees, creation of new creditors, free hotline on weekdays from 8.00 a.m. to 6.00 p.m., free webinars for follow-up trainings
- Mobile application in the App Store
- Hosting in Germany
- Multi-vendor ordering
- Includes over 100,000 negotiated volume articles in the food and non-food area integrated - individual products / local suppliers can be added per customer (merchandise management module required)
- Detailed supplier search
- Detailed article search
- Article images
- LMIV information
- Purchase price displays and comparisons
- Information on minimum quantity surcharges
- Information on delivery dates
- Approval workflows for order releases
- Historical shopping carts
- Individual order lists by department / warehouse
- Around 30 management reports with export options
- Unlimited users, cost centers, warehouse and consumption centers
- Service - personal - integration and set up, training of all employees, free hotline on weekdays from 8.00 am to 6.00 pm, free webinars for follow-up trainings
- Mobile application App to order in Playstore
- Hosting in Zurich, Switzerland
- Multi-vendor Ordering
- Individual creation of 100% of your suppliers
- Detailed supplier search
- Detailed item search
- Article images
- LMIV information
- Recipes
- Purchase price displays and comparisons
- Information on minimum quantity surcharges
- Information on delivery dates
- Approval workflows for order releases
- Historical shopping carts
- Individual order lists by department / warehouse
- Around 30 management reports with export options
- Unlimited users, cost centers, warehouse and consumption centers
- Cost postings to warehouse, cost types and cost centers
- Goods receipt postings
- Deposit creation, cash discount and rebate function, VAT rates, invoice allocation
- Archiving of all posting documents; logging of all postings
- Transfer of company codes to accounting systems on request
- Recipe and calculation module incl. illustration
- Division of stock according to product groups
- Various transaction forms (stock transfers, stock corrections, goods issues)
- Differentiation of inventory and cost of goods accounts
- Connection to cash register systems
- Connection to accounts payable management system "allinvos
- Service - personal - integration and set up, project and implementation planning, training of all employees, creation of new accounts payable, free hotline on weekdays from 8.00 a.m. to 6.00 p.m., free webinars for follow-up trainings
- Mobile application App to inventory / App to order in the Playstore
- Hosting in Zurich, Switzerland
Your direct line to progros
