Web:Tools

With our Web: Tools “buy” progros, you gain 4x more time and save 4x more on process costs in your purchasing, ordering and invoicing processes. progros Web: Tools represents the complete “procure-to-pay” process here, from order to invoice approval, and can be combined as desired.

 

A team of five professionals is available to you for first-level support and will support you from integration to everyday work with the systems.

Web:Tools

Hotels & hotel chains

From top and brand hotels

0

Order – Inventory – Invoice

Online transactions

Per year

0

Order - Inventory - Invoice

Optimisation of process costs

As a percentage

0

Order - Inventory - Invoice

Countries

Germany

Austria

Switzerland

Czech Republic

Slovakia

Belgium

Spain

Your benefits

  • Short process relief and time saving of over 70% compared with manual processes
  • Maximum transparency, as all activities are logged
  • No installation required, as web-based (SaaS – Software as a Service)
  • High fail-safety from double servers in security centres
  • Tamper-proofing through multi-stage approval workflows
  • Improvement of your purchasing conditions through daily price tracking
  • Optimisation of cash flow through information on orders triggered and optimal payment terms
  • Flexibility from location-independent access to all processes
  • First-level support complete from progros

Our services for you

Invoice / digital creditor management
  • Recording of all incoming invoices and 100% digitalisation of all invoices
  • Plausibility checks on incoming invoices and return to suppliers in case of errors
  • Automated notification as soon as incoming invoices are in the system
  • Complete invoice processing workflow – from factual approval to payment run
  • Standardised presentation of all incoming invoices down to product level (as far as is technically feasible; no updating by allinvos)
  • Pre-assigned incoming invoices; learning account allocation
  • Standing orders
  • 100% documentation of all invoice processing stages
  • Documentation of all notes
  • Internal mail system
  • Fully automated remittance advice to suppliers
  • Numerous management reports right through to discount analyses or product evaluations
  • Online archive of all invoices with search and filter function (original receipts in paper form are returned to the client at cost price after processing or destroyed)
  • Creation of new creditors (suppliers)
  • Procure-to-pay interface for online ordering/inventory
Ordering / order management
  • Integrated multi-supplier ordering, incl. all activated progros suppliers
  • Individual creation of local suppliers with full integration into the ordering system
  • Unlimited users and cost centres as well as stock and consumption points
  • App to order for orders by tablet
  • Order lists on the basis of stock
  • Annual Scan2Order licence (for 1 scanner)
  • Cost entries on stock, cost types and cost centres
  • Goods inwards entries (from web shop orders as well as separately)
  • Deposit system, discount and rebate function, VAT rates, invoice allocation
  • Archiving of all entry receipts; logging of all entries
  • o On request, transfer of accounting areas to accounting systems
Inventory / ERP
  • Unlimited users, cost centres, stock and consumption pointsn
  • App to inventory for inventories by tablet
  • Formula and calculation module incl. illustration
  • Stock allocation by product groups
  • Cost entries on stock, cost types and cost centres
  • Various transaction forms (redistributions, inventory corrections, goods outwards)
  • Differentiation of stocklist and stock expense accounts
  • Goods inwards entries (from web shop orders as well as separately)
  • Deposit system, discount and rebate function, VAT rates, invoice allocation
  • Archiving of all entry receipts; logging of all entries
  • On request, transfer of accounting areas to accounting systems

progros - „Hospitality Experts ④ Supply Chain Management” – All solutions „buy“ progros are constructed modularly and can be combined individually. 100% costumized and needs-oriented. Therefore, you are totally flexible.

 

You want to know which well-known and leading hotels and hotel chains already use the purchasing solutions "buy" progros? Then you are doing right by checking our references.

All in. Do it!

Brit Haase, Customer Service Director (left)
Christine Fröde, Central Purchasing Administration Manager (right)